Education & Templates
Sample System Security Plan for Small Manufacturing Teams
If you're running a small manufacturing business, you might think cybersecurity isn't a big concern — but the truth is, your company’s data and operations can be vulnerable just like any large organization. A simple, clear System Security Plan (SSP) helps you understand and manage security risks, keeping your business safe without overwhelming you with jargon or unnecessary complexity.
What Is a System Security Plan?
A System Security Plan is a document that describes how your business protects its information systems. It outlines the steps you take to keep your data, machinery, and operations safe from cyber threats. Think of it as a map that guides your team on cybersecurity best practices, tailored specifically to your small business needs.
Why Create a Security Plan?
To identify vulnerabilities before they become problems
To ensure everyone on your team knows their security responsibilities
To meet industry requirements, if applicable
To protect your reputation and customer data
Sample Basic Security Plan for Your Small Manufacturing Business
1. System Overview
This section summarizes your business’s key systems and devices:
Manufacturing control systems and PLCs (Programmable Logic Controllers)
Office computers used for ordering, scheduling, and accounting
Network infrastructure (routers, switches)
Data backup solutions
2. Security Goals
Set clear goals based on what matters most:
Prevent unauthorized access to machinery and data
Ensure data backups are current and recoverable
Protect customer and supplier information
Minimize downtime caused by cyber incidents
3. Access Controls
Control who can access what:
User Accounts: Each team member has their own login credentials. Avoid sharing passwords.
Permissions: Limit access to systems based on job roles. For example, only IT or maintenance staff should access control systems.
Password Policies: Use strong passwords that are updated regularly. Consider using password managers to help manage them.
4. Physical Security
Protect your hardware from unauthorized physical access:
Lock server rooms or equipment cabinets
Keep sensitive information in locked drawers or cabinets
Limit access to server and networking equipment to trusted staff
5. Network Security
Secure your network to prevent hacking:
Wi-Fi: Use WPA3 encryption. Change default router passwords.
Firewall: Install and configure a firewall to monitor and block malicious traffic.
Updates: Regularly update all software and firmware to patch vulnerabilities.
6. Data Backup and Recovery
Keep copies of critical data:
Automated daily backups to an off-site location or cloud service
Regularly test backup recovery procedures
Store backups securely and separately from active systems
7. Employee Training and Policies
Make sure your team knows how to stay secure:
Train staff on recognizing phishing emails and safe internet practices
Have clear policies on password use and data handling
Establish procedures for reporting suspicious activity
8. Incident Response
If something goes wrong, you need a plan:
Step 1: Disconnect affected systems
Step 2: Contact your IT support or a cybersecurity expert
Step 3: Record what happened and what data might be affected
Step 4: Communicate with customers or regulators if necessary
Step 5: Review and update your security measures to prevent future issues
Keep It Simple, Keep It Real
You don’t need a cybersecurity PhD to protect your business. Just start with the basics: control access, keep systems updated, back up data, and train your staff. Think of it as maintaining your shop floor — regular checks prevent bigger problems down the line.
Where to Learn More
A simple SSP tailored to your business will help you stay protected. It’s not about being perfect — it’s about being prepared. Start small, stay consistent, and review your plan regularly.